Preview FAQ | How to Work with PDF in Preview on Mac

Mac users always struggle to find out how to completely utilize some of the amazing Mac applications. One of these applications is the Preview app. Of course, most of your images and documents automatically open through Preview. But, how can you fully utilize its capabilities? To help you understand that, we have created a list of Preview FAQ. Read on to answer all your frequent queries.

What Is Preview On the Mac?

Preview is an application on Mac which is opened by default when you have access a JPG, PDF, or PNG files. This tool has some amazing features which let you view and minimally edit PDF files without downloading any external or third-party applications.

Can You Delete Pages from A PDF in Preview?

Fortunately, yes! You can delete one or more pages from a PDF file through Preview application. Here’s how you can do it:
  1. Click on the “View” icon which is on the top left corner of your Preview app.
  2. Then, change the view to the “Thumbnails” or “Contact Sheet”.
  3. Now, select the page or pages which you wish to delete.
  4. Hit “Delete” button on your keyboard.

How Do I Combine PDFs in Preview?

Combining two or more PDF files in Preview is an easy task.
  1. First, open your primary PDF in Preview.
  2. Then, click on the “View” and select “Thumbnails” if it is not already selected.
  3. Now, select the page after which you need to add another PDF file.
  4. Then, click on “Edit” from the above menu and “Insert Page From File”.
  5. Select your second PDF file.
  6. Select “File” from the above menu and save your PDF.
insert pages in pdf in preview

How Do I Open a PDF in Preview?

It is simple to open a PDF file in Preview if Preview is not your default viewer.
  1. Click on the PDF file with two fingers through your touchpad.
  2. Or right-click your mouse if you are using one.
  3. Then, go to “Open With” and select “Preview”.

How Do You Edit Text in Preview?

To edit the text to a PDF in Preview, follow the steps:
  1. Go to “Tools” from the above menu.
  2. Select “Annotate” and then, “Text”.
This text box can be moved anywhere in the file. You can’t directly edit the text in PDF through Preview. add text to pdf in preview

How Do I Sign a PDF in Preview?

There are two ways to sign a PDF document in Preview. First Method:
  1. Open your PDF in Preview.
  2. Go to “Markup Icon” on the top right corner.
  3. Then, click on “Signature” and choose “Create Signature”.
  4. Now, sign through your trackpad.
sign pdf manually in preview Second Method:
  1. Open your PDF in Preview.
  2. Go to “Markup Icon” on the top right corner.
  3. Then, click on “Signature” and choose “Camera”.
  4. Now, sign on a white paper and hold it in front of your camera.
sign pdf digitally in preview

How Do I Separate Pages in Preview?

Here’s an easy trick to separate pages from your PDF in Preview:
  1. Open your PDF file in Preview.
  2. Change the “View” to “Thumbnails”.
  3. Click on the “Thumbnails” you wish to separate and drag-and-drop it on your desktop.
If you wish to create a new PDF file with multiple pages, then drag-and-drop and use combine PDF method to merge pages.

How Do You Add Page Numbers in Preview?

While there is no official way of adding page numbers to a PDF in Preview, but you can still add it.
  1. Open your PDF in Preview.
  2. Go-to “Tools” from the top menu.
  3. Select “Annotate” and add a “Text Box”.
  4. In the “Text Box”, add your page number.

How Do I Add a Bookmark to A PDF in Preview?

Adding a bookmark is a 2-second task in Preview.
  1. Open your PDF in Preview.
  2. Select “Tools” from the above menu.
  3. Now, select “Add Bookmark”.
add bookmark to pdf in preview

How Do I Make Notes in Preview?

To add one or multiple notes in your PDF in Preview, follow these steps:
  1. Go to “Tools” from the above menu.
  2. Select “Annotate”.
  3. Now, select “Note”.
  4. Add your note.
add note to pdf in preview

How Do You Add Text in Preview?

Adding text to a PDF in Preview is similar to editing text in Preview.
  1. Click on “Tools”.
  2. Go to “Annotate” and select “Text”.
  3. Move this text box anywhere in your file.

Possible to Delete Text in Preview?

No. It is not possible to delete text from a PDF in Preview. But, there’s a trick which can be used in some cases.
  1. Open “Markup Toolbar”.
  2. Then, select color to white or your background color.
  3. Make the border of the same color.
  4. Now, add a rectangular box over the text you wish to delete.

How Do I Get PDFs to Open in Preview Instead of Adobe?

If you have both Preview and Adobe Acrobat in your Mac, here’s how you can change your default PDF opener.
  1. Find the PDF file in Finder.
  2. Click on the file with two fingers.
  3. A menu will pop. From here, select “Get Info”.
  4. Go-to “Open With” and change it to “Preview”.
  5. Click on “Change All”.

How Do I Add a Picture to A PDF in Preview?

This process a bit tricky, so follow the steps.
  1. Open your PDF in Preview.
  2. Go-to “File” and “Save As” to “PNG”.
  3. Open your image copy it through “Edit > Select All” and “Edit > Copy”.
  4. Visit your PDF. Now, paste PNG file “Edit > Paste”.
  5. Resize or adjust the image.
  6. Go-to “File” and “Save As” to “PDF”.
If you have minimal PDF editing requirements, the Preview is the best default as well as a free app for Mac users. Read the above FAQs to understand PDF functions in Preview.